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Timeki

Timeki Quick-Start Guide

7 simple steps to manage time, shifts, and payroll

1. Sign Up

Create account

2. Invite Team

Add employees

3. Add Sites

Geofenced jobs

4. Schedule

Create shifts

5. Clock In/Out

Track time

6. Review Time

Approve entries

7. Export Payroll

Get CSV

1. Create Your Account (Managers)

Sign Up as Manager

Web App (Recommended for setup): Visit timeki.app/app

Mobile Apps:

Download for iOS Download for Android
  1. Visit https://timeki.app/app
  2. Tap Sign Up
  3. Enter: Email, Password, Organization Name, Industry, Company Size
  4. Optional: Add Phone and Address
  5. Tap Create Manager Account
Tip: You're now the Owner/Manager and can invite employees. You'll see a Getting Started guide to help you set up your team.

2. Invite Employees

Generate & Share Invite Link

  1. Go to Manage → Team Members
  2. Tap + Invite Team Member
  3. Enter Employee Name (required)
  4. Optional: Enter Hourly Rate
  5. Tap Generate Invite Link
  6. Copy the link and send it to your team member via:
    • Text message / SMS
    • Email
    • WhatsApp or other messaging apps
Pro tip: The link automatically creates their account when they tap it. They just need to set a password and download the mobile app.

3. Add Geofenced Job Sites

Create a Job Site

  1. Tap Manage → Job Sites
  2. Tap "+ Add Site"
  3. Enter Site Name and Address
  4. Choose Site Color
  5. Adjust Geofence Radius (50–500m)
  6. Tap "Add Job Site"
Tip: Set larger radius (200-500m) for large sites like construction zones. Use smaller radius (50-100m) for specific addresses.
Optional: If you don't need location tracking, go to Manage and toggle Require Geofence to OFF. Employees can then clock in from anywhere.

4. Create & Assign Shifts

Schedule a Shift

  1. Tap Schedule tab
  2. Tap "+ Add Shift"
  3. Select Job Site, Date, Start/End Time
  4. Tap Assign Team Members
  5. Check employees → Tap Assign All
  6. Toggle Repeat for recurring shifts (Mon-Fri, etc.)
Tip: Use the Repeat feature for weekly schedules — saves time!

5. Clock In, Take Breaks, Clock Out

For Employees

Employees must download the mobile app and log in with their account:

iOS App Android App
  1. Open the Timeki app
  2. Go to the Tracker tab
  3. Ensure you're within the job site geofence (if required)
  4. Select Activity and Client (if Activity Tracking is enabled)
  5. Tap the large green "Punch In" button
  6. Start Break when needed (time auto-deducted)
  7. End Break to resume work
  8. Tap red "Punch Out" when done
Tip: If you can't punch in, tap Refresh Location or check if you're inside the geofence.

Manual Time Entry

For missed punches or adjustments:

  1. Go to Tracker tab
  2. Tap "+ Add Manual Time Entry"
  3. Enter start/end time, breaks, job site, activity, client, notes
  4. Tap "Add Entry"

Requires manager approval before payroll export.

6. Review & Approve Time Entries

Manager Approval

  1. Tap Timesheets
  2. View entries by employee/date
  3. Tap Approve or Edit if needed
  4. Add notes if required
Important: Only approved entries appear in payroll export. Review entries weekly to stay on top of payroll.

7. Export Payroll (CSV)

Generate Payroll Report

  1. Tap Timesheets
  2. Select date range
  3. Tap Export Payroll CSV

CSV includes: Name, Total Hours, Hourly Rate, Total Pay, Activities, Clients

Tip: Import the CSV directly into your payroll software or send to your accountant.

Need Help?

Email us — we reply within 24 hours on business days

support@timeki.app

View Full Help Guide →